Monday, June 15, 2015

Multiple Benefits of Gmail Delegation

Multiple Benefits of Gmail Delegation

In this post I will be dealing with the multiple benefits of Gmail Delegation. For the benefit of the layman, let us get to know exactly what you mean my Gmail Delegation. 

BEFORE WE PROCEED PLEASE ENSURE YOU DO THIS STRICTLY ONLY WITH EITHER YOUR OWN MAILS OR WITH PERSONS WHO YOU CAN TRUST GIVING ACCESS TO YOUR MAIL AND WHO ARE RESPONSIBLE ENOUGH TO HANDLE IT.

The person who is conversant with use of Gmail is already aware that you cannot operate multiple Gmail accounts with the same gmail. Or simply speaking for every independent username you would need to have a separate gmail to log in with a dedicated password. Also if you are already logged in with one of your mails you will not be allowed to access or operate another account you hold atleast from the same browser. 

Let us take another case of a situation in your office or even at home. Like Google mentions in one of their videos which I will be sharing below - Whether you're someone's assistant or you're just stepping in for your manager for a week, you might need to compose and respond to messages on someone else's behalf. But in this case it would be cumbersome everytime to log out of one mail , then log into the other and respond to the messages on others behalf if they have shared their password with you (which again is not recommended). But in cases of emergency where you would need to do so or with someone who you can trust with, you could use this facility to delegate your personal email to the other person to work on. 

It may sound confusing but if you watch this video below it will be very clear. Before you watch this video I will explain in short, in context with the video below. 
Manager Meredith in an office wants to delegate her assistant Delegate Dave to respond to her messages and manage them when she is away, so how does she do this?. This video will show very nicely how Manager Meredith delegates her authority to Dave so that he can access her mail, reply to her inbox mails, send replies to her incoming mails by operating through his own primary mail dashboard. Amazing isn't it. The only thing he cannot do is change any settings, password or setup on her mail which in itself a secure way of managing her mail. 

Watch this video and after you watch it I will explain how you will be able to manage your own multiple gmails using your own primary gmail account! 

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I am sure you must have found this video very easy to follow and you will now know how to delegate any specific gmail to someone who you would like to delegate as an assistant. 

Now let us consider in the case that, apart from your primary Gmail you have multiple Gmail account under various user names which are used so that you can link them to my specific Projects of a topic so it makes it easier to answer and reply to them. Or sometimes you may have separate gmails for specific subjects or events to manage the correspondences efficiently.  Please understand that this is possible only if you are the authorized owner and operator of those secondary gmails.

As we understood earlier Gmail does not allow you to log into two different Gmails at one time on the same browser. The best you could do is use another Browser to access and reply mails in that account but this becomes very tedious especially if you need to refer certain information from the primary mail to use it in the secondary gmail. Now the simple trick is use the same delegation procedure with your own primary and secondary gmails. 

The only hitch is getting the delegation done right as I have mentioned it here below, so do it carefully and it will be fun. 

Consider Gmail A is your primary mail and you have another Gmail B with a different username and password which is created and operated by you. 
Remember that your Gmail A is your primary email from which you want to be able to access your other Secondary Gmail accounts. So this is the trick. 

What you simply do is to Delegate your Primary Gmail A from your Gmail B to access, respond and mange your your Gmail B like you saw in the video above where Dave is delegated to attend to mails of Meredith. 
So you need to log into your Secondary Gmail B , and delegate your Primary Gmail A to allow access to your Secondary Gmail B. Once you have done so you now have your Primary Gmail A which will show you your first Secondary Gmail B in the top right hand corner under your profile picture. Now you can do the same to other of your important secondary Gmails which you feel you frequently need to access at the same time in your day to day work. 

Considering you want to access another of your secondary Gmails C from your Primary Gmail A like you can now do your secondary Gmail B as well, then you would first log in to your Gmail C and delegate Gmail A to access your Gmail C. So after this delegation is complete you will be able to see not one but Both your secondary Gmail B as well as Gmail C in your dashboard on your primary Gmail A. 
 
So an ideal scenario would be in the First case of the Office Manager Meredith has delegated her authority to her assistant Dave who now has access to Merediths inbox, and all mails so he can attend to them. 

In the second case you yourself now have your Primary Gmail A which now has access to both your secondary Gmail B and Gmail C. But you have to remember that Gmail has a restriction to the number of secondary Gmails you can have access to via your Primary Gmail which I recollect is max 10 secondary Gmails so please stick to that rule strictly. 

I am sure now that you have understood how to enjoy the benefits of Delegation to manage your work better without having to log into multiple accounts for every mail you have to reply. 

Hope you liked this explanation and it will help you a lot in your work. Looking out for many more such Tools and benefits that will enhance your organizational efficiency without compromising on security and without breaking any rules. 

Multiple Twitter Account Management with TweetDeck by Twitter

Multiple Twitter Account Management with TweetDeck by Twitter.

The most powerful Twitter tool for real-time tracking, organizing, and engagement.

 The avid Blogger tries to create an array of Posts on various topics, which interest the reader, and public. What is difficult is reaching the reader and enthusiastic patrons, through the use of proper Social Media Platforms, Tools and Bookmarking Sites. At present the most commonly used and successful Media Platforms are Facebook, Twitter, Google+, Pinterest, Linkedin, and many other platforms. 

To connect with one other quickly and spread the news fast we often use Facebook and Twitter which are the most used at present. I will be mentioning about the use of Twitter here.

Like Gmail, Twitter does not allow the use of multiple accounts using the same email. If you desire to have multiple Twitter accounts, especially where you want to link one Twitter account with a specific Blog/Website or Product you can do it by using a dedicated separate email. Now for people who have multiple Blogs which cater to a specific category or subject it is always good to have a dedicated Twitter account with a similar name/heading so it becomes easier to link as well as source. 

Now comes the main problem. If you are working on one Blog especially if we consider using Blogger, then you would be logged in with your primary email. You could be having your main Profile Twitter account with that same email. Now neither does Gmail allow you to access two mails at one time from the same browser, nor does Twitter. So when you have your Blog A open and want to share it on other social media platforms, if would be easy to use sharing tools to share it on Facebook, Twitter, etc but when you click on the relevant share button it will share it on the Twitter account with which you logged in at present on Gmail which would be your primary Twitter account. 

Now consider, while using Blogger and open another Blog B and would like to share it on Twitter but not on your primary profile Twitter account but one that is relevant to the subject say Twitter Account B you would have to log in with the email that you have used to create that account. So it would not be possible on the same browser as if you log off the primary gmail it would also log you off your Blog, or else you would need to open the other Twitter account in another Bowser and then manually post a Tweet. This will not only be messy, time consuming and just imagine if you are a multiple Blog writer as I am then it becomes literally impossible to work. 

THE SOLUTION!
Twitter now has a wonderful Tool that allows you for for real-time tracking, organizing, and engagement.


https://tweetdeck.twitter.com/
This is what a typical TweetDeck Screen would look like!
https://tweetdeck.twitter.com/

This fantastic tool will now allow you to access Multiple Twitter accounts from one platform once you have registered and added the respective Twitter account to the platform on your Dashboard. So you have all your twitter account on one screen and can switch from one account to the other in a click. This now makes it easy to post your tweet directly on the respective Account which is relevant to your Blog or Article related to a specific product linked to that Twitter account! You can imagine the amount of time and energy you will save! Check out for more details on the site itself and make use of this tool to enhance your Social Media Communication and experience!

For those who would like to get Help from Twitter about Managing Multiple Twitter Accounts you can click on the link above to take you to their help page.

In my next post I will explain how it is possible to manage multiple Gmail accounts using a single sign in on your primary Gmail Account! Keep a watch for the next post!

Monday, June 8, 2015

Golden Lessons in Life

GOLDEN LESSONS IN LIFE

HOW TO READ BETWEEN THE LINES, APPRECIATE SOMEONES POST AND MAYBE APPLY IT TO YOUR OWN LIFE WITHOUT FEELING OFFENDED OR COMMENTING BLATANTLY ! 

I had recently posted a social message through my post - "GIVE RESPECT AND TAKE RESPECT' - on Facebook regarding a harsh incident where someone had posted very personal and irritating comments on one of my posts which was no where related to him, and I had to Block him on my network.

This here is an exactly opposite case where one of my favorite Facebook Members Jyoti R Shah​ had tagged me in a post which in fact was by one PK Pal which you can see below. Not the least to suggest that others are less important for me, but Jyoti Pacchi as I fondly call her has become like a "Mother" to me. It is in fact only a few days since we interacted and got to know one another through Facebook, but we have developed a unique bond that cannot be explained in words. She is not only tracking and viewing all my posts but keeps motivating me, even correcting me and guiding me wherever I lose track of myself like a mother does to her child. I sincerely have no words to describe the respect and appreciation for her words, comments and interactions with me, which I had not posted earlier but take pride in saying so today.  This in no way undermines or lessons my respect and love for so many others who have been such a strong part of my life though they may be miles apart. You have all become a very integral part of my life for which I thank each one of you from my heart. 

What I want to emphasize is the content in the post which you can see below the image which I am re-posting here for the benefit of all - The image supporting the post is also seen below.


"Everyone has times in their life when they feel demotivated, lost, and unhappy. You're in a rut, and you don't know how to get out of it. Maybe at one point your relationship was down the tubes, your job sucked, and you felt like you were going nowhere in your life, but you managed to overcome the obstacles.Whatever it is that suits you, you need support from time to time. It's not easy to ask for it, but the people in your life don't want to see you unhappy. So reach out for something—people, religion, inspiring words—grab it tight, and start to move forward." 

The content actually relates in every word to my own life and circumstances in my life to the "T" so so say. Every word there seems to be a part of my autobiography. The message at the end was the "Golden Lining" so to say for me. While I could have taken the words and description of the situation in the post very personally as it suited me every bit, and lashed out blatantly to her for tagging me on the post, only exhibiting my immaturity, I related to it with respect and understanding. More over the message at the end gave me motivation and a new way to really look at my life in a different way.

My simple message to all is take all content and read it with due respect. On Face value it may or may not relate to you directly, but if you give it a little thought, you may find a small thread of similarity with some incident or event in your life. That is because what we call as Philosophical statements, quotes, or sayings are in fact verbal reflections of events in someone Else's life which they have narrated or mentioned for a common benefit of the society. Relate with them, respect those words, understand those situations, apply them to your own life if you can and you will find that you will see a new door of opportunity or something to reach out for to help you. 

Who knows even your worst enemy's post may turn out to be a savior for you!